How To Organize Your Files, Notes, and Photos [Brand New Method] (TPS351)


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We all have these things in our work and personal life we call Time Squanders — those 5-10 minute activities that somehow work their way into our days. These really add up and have a surprising impact on your Time, Energy, and Attention. A perfect example of this is dealing with your files, notes, and photos — figuring out where to put them, and even worse: trying to dig through a digital mess trying to find that piece of information you KNOW is there somewhere.

In this episode, we are going to share 3 ways to get organized with your files, notes, and photos so that things are stored right the first time, and you can find what you need whenever you need it.

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You can find links to everything that we share in the show notes by going to

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Cheat Sheet:

  • Top 3 productivity resources for this week. [2:56]
  • Why even bother organizing your files? [4:39]
  • What is a “time squander”? [10:29]
  • What would Brooks do with an extra hour a day? [12:12]
  • Where should you add your key folders to on your computer? [13:59]
  • How can Mac users save themselves lots of time in file management”? [16:31]
  • What is Brooks’ philosophy on naming files? [23:37]
  • How does Thanh recommend naming files? [27:16]
  • Why is it important to create an easy organization system? [33:08]
  • What is the “EOS” System, and how did Brooks discover it? [35:12]
  • What is the AAA method, and how does it enhance the EOS system? [36:42]
  • How does Thanh apply the AAA method practically? [39:39]


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